BDO applications - which form to choose and when to submit it to the system?

The biggest problem entrepreneurs have with the application module in BDO is not logging into the system itself, but choosing the right form. In practice, very often companies already know that they have to „report something” in BDO, but are not sure whether it is a new entry, an update of data or a complete deletion from the register. Official BDO sources separate these situations very clearly: for the new obligation serves registration application, for a change of data - update application, and for the permanent termination of the activities covered by the entry - request for cancellation. This distinction is crucial, as the type of application determines both the procedure and the timing of the application.

Registration application - when do you have to submit a new entry?

The registration application is submitted by a trader whose business first enters into the obligations covered by BDO. The official BDO knowledge base indicates that the registration application should be completed through the BDO system after confirming one's identity through the Login.gov.pl. In practice, this means that if a company starts an activity that requires an entry, for example as a packaging product introducer, a waste producer covered by the register or a waste transporter, it does not update „something that is not there yet”, but submits a new registration application. It is this form that triggers the whole process of entering the BDO register and assigning a registration number.

Update application - when do the data or the scope of the activity change?

An update application is used to report changes to an existing entry. BDO makes it clear that it should be submitted within 30 days of the date on which the change requiring the update occurs. This could involve, for example, a change of address, an extension of the scope of activity, the addition of a new place of business or the termination of only one of several scopes of activity covered by the entry. This is very important, because the official BDO knowledge base makes it clear that if there is a termination of only one of the scopes of activity within a business, then an application for deletion is not filed, but just update application. In practice, this is one of the most common mistakes in the system.

Application for deregistration - when does a company really go off the register?

An application for deletion from the BDO register shall be made when there has been a permanent cessation of activities requiring registration. Official BDO sources indicate that such a request should be made within 14 days of the permanent cessation of such activities. This means that the deletion is not for a mere correction of the scope of activity, but for the situation in which the company actually ceases to carry out the activity requiring presence in the register. If the entrepreneur ceases to carry out only part of the activity, he should return to the update application. This distinction is of practical importance, as the erroneous use of a deletion application may lead to unnecessary chaos in the register or even to the deletion of a broader scope of activity than the company has actually ceased.

Where and how are applications submitted to BDO?

It's simple: all three main types of applications - registration, update and deletion - are submitted. only electronically, via an individual account in the BDO system after logging in. The official BDO knowledge base explicitly indicates that the relevant form is submitted via an account in the Database on Products and Packaging and Waste Management. Biznes.gov.pl confirms the same and emphasises that applications to the BDO register are only submitted online. From a practical point of view, this means that the entrepreneur should first correctly assign an entity account to a user and only then proceed to the application module. The biggest mistake today is not the lack of a paper form, but the incorrect choice of the type of application or missing the right deadline.

Frequently asked questions

If you want to find out what application at BDO your company should make and how to go through the procedure without errors, Ekopro Group provides assistance. On a day-to-day basis, we support entrepreneurs in topics related to BDO, applications for registration, updating and deletion, registration, updating of data and ongoing handling of environmental obligations. Feel free to contact us we will help you choose the right course of action and sort out the paperwork in the BDO system