How to issue a KPO in BDO step-by-step instructions

The Waste Transfer Note (WTP) is one of the most important documents in the BDO system. Each transfer of waste between entities from the generator to the transporter and further to the treatment facility must be confirmed with this document. In practice, this means that before the waste leaves the company, the entrepreneur should generate a card in the BDO system and indicate in it all the parties involved in the transport.

Many businesses wonder how to issue a KPO in BDO, when the document can be edited and when it needs to be cancelled. Problems also arise when the driver does not have his card number with him or when the transport is not confirmed in the system. That is why it is worth learning about the workflow in BDO and the role of the various participants in the waste transfer process.

How to issue a KPO in BDO in 2026

The issuing of a waste transfer card takes place in the waste records module of the BDO system. The process is fully electronic and involves several steps to be completed by the waste generator.

The first step is to log into the BDO system and go to the waste records section. Then select the option to create a new waste transfer card. On the form, you need to fill in basic information about the waste being transferred, including its code, mass and the details of the entity that will transport the waste.

In the next step, the entity taking over the waste, i.e. the treatment facility or waste collection company, is indicated. After filling in all the required data, the system generates a KPO document and assigns it a unique number.

It is worth remembering that the waste transfer note should be issued before the transport begins. The driver carrying out the transport should have a KPO number which, in the event of an inspection, confirms the legality of the waste transport.

Many entrepreneurs benefit from additional support in operating the BDO system, especially when the company generates a large number of waste transfer cards. Professional assistance in operating the system avoids documentation errors and improves daily work with the system:
https://ekopro-grupa.pl/kompleksowe-doradztwo-srodowiskowe/

KPO versus KEO what is the difference between these documents?

The BDO system is based on two basic record-keeping documents: Waste Record Card (KEO) and Waste Transfer Card (KPO). Although these documents are related, they have different functions in the waste management system.

The Waste Inventory Card is used to keep an up-to-date record of the amount of waste produced or stored in a company. The document makes it possible to monitor the amount of waste generated in the company and to control its stock.

The Waste Transfer Card, on the other hand, documents the physical transfer of waste between entities. Three parties are involved in the document circulation:

• the producer or holder of the waste,
• transporting the waste,
• the entity taking over the waste for management.

Each of these parties must confirm the relevant process step in the BDO system. The generator issues a card, the transporter confirms the transport and the facility receiving the waste confirms its acceptance.

It is also worth remembering that certain waste shipments may be subject to additional notification obligations. In such situations, it may also be necessary to report the shipment in the SENT system, which is discussed in more detail in the article on the relationship between the SENT system and waste shipments.

Editing and cancelling a KPO when is it possible?

In practice, there are situations where the waste transfer note contains erroneous data. This most often concerns the weight of the waste, the waste code or the data of the transporter. In such cases, entrepreneurs wonder whether the document can be corrected.

The possibility of editing the card depends on the stage at which the document is in the system. If the transport has not yet started and the card has not been confirmed by the subsequent actors, it is possible to edit or cancel it.

However, if the transporter has already confirmed the takeover of the waste, the card cannot be freely modified. In such a situation, it may be necessary to issue a new card or make a correction in the waste records.

Cancellation of a KPO is most often used when a shipment has not taken place or when a card has been issued in error. After cancellation, the document is not included in the records and is not included in the waste accounts.

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