{"id":5995,"date":"2026-03-24T12:08:48","date_gmt":"2026-03-24T11:08:48","guid":{"rendered":"https:\/\/ekopro-grupa.pl\/?p=5995"},"modified":"2026-03-24T12:08:50","modified_gmt":"2026-03-24T11:08:50","slug":"the-most-common-waste-accounting-errors-that-result-in-administrative-penalties","status":"publish","type":"post","link":"https:\/\/ekopro-grupa.pl\/en\/the-most-common-waste-accounting-errors-that-result-in-administrative-penalties\/","title":{"rendered":"The most common waste accounting errors that result in an administrative penalty"},"content":{"rendered":"

The most common waste accounting errors<\/strong><\/h1>\n\n\n\n
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Most problems in practice do not arise from one spectacular infringement, but from a number of seemingly minor omissions which, when inspected, add up to a picture of unreliable waste record-keeping. This is why errors in the BDO so often result in sanctions: the entrepreneur is convinced that \u201ehe has something entered there\u201d, but in reality he does not have an up-to-date entry, does not keep full records, does not submit reports on time or uses documents that are inconsistent with the facts. Official sources confirm that there is an administrative fine of between PLN 1,000 and PLN 1,000,000 for operating without the required entry in the BDO register, and there are also criminal sanctions in the form of arrest or a fine for failing to make an entry or changing data in contravention of the regulations. From the entrepreneur's perspective, the most important conclusion is simple: a BDO inspection to watch out for is in practice a question of whether the documents, the registration entry and the actual manner of waste management say exactly the same thing. <\/p>\n\n\n\n

TOP 5 mistakes that are most likely to come up in inspections<\/strong><\/h2>\n\n\n\n

The most common failings include: not making the required entry in the BDO, using incorrect waste codes, not submitting annual reports or submitting them unreliably, failing to update data after a change of address or scope of business, and missing the BDO registration number on business-related documents. The third and fourth points are particularly insidious, as entrepreneurs often assume that since the company is operating \u201eas before\u201d, nothing needs to be changed, while BDO reminds that an update application must be submitted within 30 days of the change. An equally common problem relates to KPOs: if a card is rejected, it cannot simply be ignored, because such a KPO requires correction and resubmission; in turn, once approved by the transferee, it is no longer possible to correct this card and a new one must be issued with correct data and the reason must be described in the additional information. It is on such errors that the whole record is most easily \u201eoverturned\u201d, even when the waste collection itself has actually taken place. <\/p>\n\n\n\n

How to rectify mistakes before the case ends in a penalty decision?<\/strong><\/h2>\n\n\n\n

The best strategy is not to wait for a summons, but to sort out the documentation quickly. If a report has been filed in error, the BDO system allows you to make the correction yourself without first calling the competent authority. If the problem relates to registration data, you need to submit an update request either within the statutory deadline or as soon as the deficiency is discovered. If the error concerns a KPO, two cases must be distinguished: a rejected card can be corrected and resubmitted, while an approved card can no longer be corrected, so a new one with correct data must be issued. It is also worth remembering that a quick correction and tidying up of records can reduce the scale of the problem, but does not automatically act as a \u201edeletion\u201d of liability. In practice, active regret is not a universal remedy for administrative fines in waste management, so when major discrepancies are detected, it is wiser to act immediately: correct the deficiencies, prepare logical explanations and check that the entry, KEO, KPO, reports and commercial documents are consistent. <\/p>\n\n\n\n

When is it a good idea to have your waste records verified?<\/strong><\/h2>\n\n\n\n
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This is when the company is not sure if the records are complete and the duties have been carried out \u201eby the way\u201d over the years by administration, accounting or an operational employee. The most risky situations are those in which an entry in BDO was made a long time ago, the company changed its address or scope of activity, new waste codes appeared, and annual reports were submitted under deadline pressure. This is when verification of waste records is of greatest value, as it allows errors to be caught before an audit and what can still be sorted out to be corrected.<\/p>\n\n\n

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What is the penalty for an error in the KPO?<\/strong><\/h3>\n
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It depends on the type of breach, but an erroneous KPO can undermine the integrity of the entire record. If the card has been approved by the transferee, it can no longer be corrected and a new one with correct data must be issued.<\/p>\n\n<\/div>\n<\/div>\n

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Can the BDO report be corrected after the deadline?<\/strong><\/h3>\n
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Yes, the BDO indicates that an entity that erroneously fills in and submits a report can make a correction in the system itself, without being called by the authority.<\/p>\n\n<\/div>\n<\/div>\n

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Does failure to register with BDO risk an administrative penalty?<\/strong><\/h3>\n
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Yes. Official sources indicate that there is an administrative fine of between PLN 1,000 and PLN 1,000,000 for operating without the required entry in the register.<\/p>\n\n<\/div>\n<\/div>\n

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Do you need to update your contact details and scope of activities in BDO?<\/strong><\/h3>\n
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Yes. The update application must be submitted within 30 days of the date on which the change requiring the update occurred.<\/p>\n\n<\/div>\n<\/div>\n

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Is it necessary to include the BDO number on invoices?<\/strong><\/h3>\n
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Yes, the BDO registration number should be included on documents related to the business, including commercial documents such as invoices or fiscal receipts indicated by BDO and Biznes.gov.pl.<\/p>\n\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n

If you want to check that your waste records are being kept correctly and that there are no errors in your paperwork that may only come out during an audit, it is worth doing this before a penalty decision comes up. Professional verification of waste records<\/strong> allows you to quickly catch discrepancies, sort out KPO, KEO and registration entry and reduce the risk of costly consequences. For details, see Contact<\/a><\/strong> on the website.<\/p>\n\n\n\n

<\/p>","protected":false},"excerpt":{"rendered":"

Find out which waste recording errors most often result in a penalty, how to correct a KPO and when to correct a BDO report.<\/p>","protected":false},"author":2,"featured_media":5996,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_kadence_starter_templates_imported_post":false,"_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"categories":[4],"tags":[17],"class_list":["post-5995","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-baza-wiedzy","tag-najczestsze-bledy-w-ewidencji-odpadow-i-kary-bdo"],"taxonomy_info":{"category":[{"value":4,"label":"Baza wiedzy"}],"post_tag":[{"value":17,"label":"Najcz\u0119stsze b\u0142\u0119dy w ewidencji odpad\u00f3w i kary BDO"}]},"featured_image_src_large":["https:\/\/ekopro-grupa.pl\/wp-content\/uploads\/2026\/03\/image-10.png",1024,1024,false],"author_info":{"display_name":"Jakub Nalewa","author_link":"https:\/\/ekopro-grupa.pl\/en\/author\/jakub-nalewa\/"},"comment_info":0,"category_info":[{"term_id":4,"name":"Baza wiedzy","slug":"baza-wiedzy","term_group":0,"term_taxonomy_id":4,"taxonomy":"category","description":"","parent":0,"count":195,"filter":"raw","cat_ID":4,"category_count":195,"category_description":"","cat_name":"Baza wiedzy","category_nicename":"baza-wiedzy","category_parent":0}],"tag_info":[{"term_id":17,"name":"Najcz\u0119stsze b\u0142\u0119dy w ewidencji odpad\u00f3w i kary BDO","slug":"najczestsze-bledy-w-ewidencji-odpadow-i-kary-bdo","term_group":0,"term_taxonomy_id":17,"taxonomy":"post_tag","description":"","parent":0,"count":1,"filter":"raw"}],"_links":{"self":[{"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/posts\/5995","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/comments?post=5995"}],"version-history":[{"count":1,"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/posts\/5995\/revisions"}],"predecessor-version":[{"id":5998,"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/posts\/5995\/revisions\/5998"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/media\/5996"}],"wp:attachment":[{"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/media?parent=5995"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/categories?post=5995"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/ekopro-grupa.pl\/en\/wp-json\/wp\/v2\/tags?post=5995"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}